Inner Customer Service: Regulations to get Dealers plus Trades-people

Change management and organization development experts discuss’creating alignment’- aligning organizational strategy with daily business needs. And a huge element of that is creating alignment between customer needs and employee actions as customer care providers. But we also have to observe internal customers – those people within the corporation that service us – as internal customers and who we service as internal customers. “There is an amazingly close and consistent link between how internal customers are treated and how external customers perceive the quality of your organization’s services. It’s nearly impossible to provide good external service if your organization isn’t providing good internal service.” R. Zemke and K. Anderson, Delivering Knock Your Socks Off Service, 1981.

And it’s not merely about internal customers within the walls of your organization, additionally it is about those arms-length internal customers and customer care providers – suppliers and contractors – those people who either supply your organization directly or come right into contact along with your external customers, directly, as your representative. These suppliers and contractors is highly recommended a built-in part of your organization and the service they give ought to be measured as accurately and frequently as you assess the service level you provide.

To my mind, servicing others, whether internal or external (customer, supplier, colleague, peer, supervisor, contractor), should reflect the values of your organization and the process to retain the very best customers – again, whether internal or external – can be applied across some of these groups. Suppliers and contractors ought to be selected and retained based on their commitment to servicing your visitors – and your employees – as you require them to be serviced. Although you don’t’own’these suppliers and contractors, you have the best to demand the equivalent degree of service you provide to your customers. Telus webmail outage When selecting your suppliers and contractors, or measuring those you currently are associated with, the following guidelines could help make certain that internal service meets the standard.

Recruit suppliers and contractors as you would your employees.

You need to be seeking out the very best person for the task, the high performer who will have a way to deliver on your business expectations and drive up results for the company. You will want to utilize a few of the recruiting tools you employ when conducting a look for an employee? Think about it. You will soon be paying this supplier or contractor to do services for you or your visitors so you must expect them to be of the calibre you expect from the new employee. Consider requesting a resume of the qualifications and experience, customers they’ve serviced, certifications that could be required, and if available, customer testimonials. Interview them in an identical fashion to the way in which you interview for employees. Check their references and make sure you put set up a contractual arrangement that clearly documents what you expect from their website and what they are able to expect from you (this is just another version of position profiles and expectations for the role).

In these cases, you’re seeking high performers capable of servicing both your visitors and your employees. And you have a responsibility to provide them with the data, resources and possibly, tools, they will need to service both these groups accurately and professionally.

Provide clear expectations of performance.

Even when your suppliers and contractors have worked with your organization for a long time frame, it is crucial to periodically review your expectations of the role and how you expect them to service your customers. Customers are retained because they allow us a good relationship making use of their supplier and any contractor or supplier who’s dealing along with your customer directly, is seen by the customer to be an employee of your company, and hence; representing your company.

When I was an over-all manager for a power distribution company, among our contractor service technicians accidentally cut the customer’s phone line. The very first issue for the customer was, needless to say, the cut phone line and the inconvenience associated. The 2nd issue was that the contractor apologized but told the customer he would need to call our company to secure satisfaction regarding the cost and inconvenience of getting the line repaired. The next issue was the response the customer received from the Branch Manager when he called our company office to complain. He was told we weren’t responsible since it absolutely was a contractor that had cut the line! Yes, I too, was shocked when the customer got through if you ask me to complain and explained what the Branch Manager had said. Even more distressing was the truth that the Branch Manager defended his position when I called him concerning the complaint!

Undoubtedly we did not clearly identify to your contractor our customer care expectations. In my experience, these were simple. Apologize to the customer, call our office immediately to request a remedy and then assist the customer to get the solution implemented. Simple if you ask me but most certainly not to your contractor or, I quickly discovered, to my Branch Manager.

So my next step was to construct a contractor customer care agreement and develop a customer care training program to implement with both our employees and our contractors. We then implemented it across my region. We still had customer care problems with both our contractors and our employees, periodically,but this is a good first step.

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